Grant & Funding Calculators
Cost Per Beneficiary Calculator
Calculate the exact cost per beneficiary from total program cost and the number of people served, a standard efficiency metric used in grant reporting.
Cost Per Outcome Calculator
Calculate cost per successful outcome achieved, a more meaningful efficiency metric than simple cost per beneficiary served.
Cost Share Requirement Calculator
Calculate the required cost share contribution and remaining grant funding needed based on a project's total cost and cost share percentage.
FTE (Full-Time Equivalent) Calculator
Convert staff hours worked per week into Full-Time Equivalent (FTE) units for grant budgeting and reporting.
Funding Gap Calculator
Calculate the exact funding gap or surplus between total project cost and the funding already secured, along with the precise percent funded figure.
Grant Application Deadline Calculator
Calculate days remaining until a grant deadline and your recommended start date, based on how many days of prep the application actually requires.
Grant Budget Calculator
Split a total grant amount across personnel, program, administrative, and other budget categories by percentage, with the exact dollar figure for each.
Grant Disbursement Schedule Calculator
Generate a complete grant disbursement schedule with installment amounts and exact dates, at monthly, quarterly, semiannual, or annual frequency.
Grant Period Burn Rate Calculator
Compare actual grant spending pace against the expected straight-line pace to catch overspending or underspending early.
Grant Proposal Win Rate Calculator
Calculate your organization's grant proposal win rate and compare it against typical grant-seeking benchmarks.
Grant ROI Calculator
Calculate grant ROI by comparing total value generated against the grant amount, showing net value and the exact return produced per dollar of funding.
Grant Travel Budget (Per Diem) Calculator
Calculate total travel budget for a grant proposal combining per diem rates, travel days, travelers, and estimated airfare.
Grant Writer Hourly Rate Calculator
Calculate the total cost of hiring a grant writer based on estimated hours and hourly rate.
Indirect Cost Rate Calculator
Calculate your indirect cost rate as a percentage of a chosen direct cost base, and compare it to the federal 10 percent de minimis rate option.
Matching Funds Calculator
Calculate the required matching funds for any grant-to-match ratio, plus the total project budget and match percentage, before committing to a proposal.
Multi-Year Grant Amortization Calculator
Calculate a year-by-year disbursement schedule for a multi-year grant, with optional annual escalation for inflation.
Nonprofit Sustainability Ratio Calculator
Calculate what percentage of your nonprofit's revenue comes from earned income versus grants and donations.
Overhead Rate Calculator
Calculate an organizations overhead rate as a percentage of direct costs, a figure commonly reviewed by grant funders and charity rating platforms.
Program Budget Calculator
Build a bottom-up program budget from personnel, supplies, travel, and other direct cost line items, with indirect costs calculated automatically.
Program Income Calculator
Calculate net program income generated by grant-funded activities after subtracting direct program expenses.
Making a Grant Budget Add Up
Grant funding comes with its own budget rules — indirect cost rates, matching fund requirements, disbursement schedules — that do not work quite like a normal business budget. These ten calculators cover that nonprofit and grant-specific math.
How Indirect Cost Rate Changes the Real Ask
| Indirect Cost Rate | Indirect Costs Added | Total Grant Request |
|---|---|---|
| 10% | $10,000 | $110,000 |
| 15% | $15,000 | $115,000 |
| 25% | $25,000 | $125,000 |
The direct project costs never changed — only the overhead rate did — but it shifts the total ask by $15,000 between the lowest and highest rate shown. Many funders cap the indirect rate they will accept, which is why checking a specific funder's policy before budgeting is worth doing early. Calculate your own budget with the Indirect Cost Rate Calculator and Grant Budget Calculator.
Popular Grant & Funding Calculators
- Matching Funds Calculator — calculates the matching contribution required by a grant's match ratio.
- Funding Gap Calculator — finds the shortfall between a project's budget and secured funding.
- Grant ROI Calculator — estimates return or impact generated per dollar of grant funding.
Related: Nonprofit Calculators, Scholarship Calculators for individual funding math.